Privacy Policy

Privacy statement: 

 

This Privacy Statement explains how By The Book Security (“we,” “us,” “our”) collects, uses, shares, and protects personal information when you visit our website or contact us for physical security consulting services for cultural sites (libraries, museums, archives, galleries, and similar institutions). We are committed to protecting your privacy and handling your information responsibly.

 

1. Information we collect

- Contact information you provide: name, organization, job title, email address, phone number, postal address.

- Project information you provide: site details, security concerns, documentation, images, incident reports, and other materials relevant to consulting.

- Communications: messages, inquiries, proposals, and notes from meetings or phone calls.

- Website usage data: IP address, browser type, pages viewed, referring site, time and date of access, and similar technical data collected through server logs and cookies.

- Optional: if you submit resumes or employment applications, we collect the information included in those submissions.

 

2. How we use your information

- To respond to inquiries, provide proposals, deliver consulting services, and communicate about projects.

- To schedule site visits, assessments, and meetings.

- To prepare reports, recommendations, and contracts.

- To process payments and invoices.

- To improve our website, services, and client communications.

- To comply with legal obligations and protect our legal rights.

 

3. Legal basis (where applicable)

- For clients in jurisdictions that require it (e.g., the EU), we rely on performance of a contract, legitimate interests (running and improving our business, protecting our premises and clients), and where needed, consent for marketing communications.

 

4. Sharing and disclosure

- Service providers: we may share information with trusted third parties who assist us (e.g., cloud hosting, email, scheduling, accounting) under contract and only to the extent needed to perform services.

- Professional advisors: lawyers, insurers, or auditors when necessary.

- Prospective buyers or business partners: in the event of a sale, merger, or reorganization.

- Legal compliance: when required by law, court order, or to defend our legal rights.

- We do not sell personal data.

 

5. Data retention

- We retain personal information as long as necessary to provide services, fulfill contractual and legal obligations, resolve disputes, and for legitimate business purposes. Retention periods vary by record type; project records are typically retained for a defined period after project completion (e.g., 7 years) unless a different period is required by contract or law.

 

6. International transfers

- Information may be processed or stored in countries other than your own. We take steps to ensure appropriate safeguards for international transfers (standard contractual clauses, etc.) where 

 

7. Your rights (where applicable)

- Depending on your jurisdiction, you may have rights to access, correct, delete, restrict or object to processing, portability, and to withdraw consent. To exercise rights, contact us (details below). We may request identity verification before fulfilling requests and may need to retain certain information as required by law.

 

8. Marketing communications

- We may send service-related communications and occasional marketing about our services. You can opt out of marketing emails using the unsubscribe link or by contacting us.

 

9. Contact

For questions about this Privacy Statement or to exercise your rights, contact:

By The Book Security

Email: tad@bythebooksecurityllc.com

 

Changes to this Privacy Statement

We may update this statement from time to time. The “Last updated” date at the top will reflect the most recent revision. Continued use of our site or services after changes constitutes acceptance of the revised statement.

 

Email:

tad@bythebooksecurityllc.com